Joining a Teams Meeting as an Attendee

  1. Join a Teams meeting from the device you are using. Do not remote into your office PC and try to use Teams from there because you will not be able to use your local device’s audio and video.
  2. Log into Teams before you join your meeting, otherwise you may be joining the meeting as a Guest instead of as an invited person.
  3. The best way to join a Teams meeting is by using Teams (app or browser version).

From Outlook (Desktop version) Calendar

  1. Open meeting invite.
  2. Select Join Teams Meeting button on the Meeting menu (see Figure 1) or click on the Join link in the body of the invite.
  3. If you have the Teams app installed on your computer, it will open.
Fig. 1: Join Meeting from Outlook (Desktop version)
Screen shot of Outlook desktop client showing meeting menu and Join Teams Meeting button

From Outlook (Web version) Calendar

  1. Go to Calendar and locate the meeting.
  2. Click on “Join Teams Meeting” on meeting card or open meeting and click on Join Teams Meeting.
  3. You will be prompted to continue in browser, download the desktop app if you don’t have it, or open the Teams app if you already have it. (See Figure 2.)
    • If you don't already have Teams installed and it is time to join the meeting, then just select Continue on this browser.
    • If you want to use the Teams app, make sure you are already logged into it before you make this selection.
  4. You will be taken to the version of Teams you select and will arrive at the choosing audio and video settings screen.
Fig. 2: Selecting how to join meeting
Screen shot of Teams prompting user to join by browser, by installing app, or by using app already installed

From Teams Calendar

  1. Go to Calendar. If you do not see the Calendar icon, click the three dots and it should be there. (See Figure 3.) Locate the meeting.
  2. Click on the Join button on calendar entry or open entry and click the Join button.
  3. You will go directly to choosing audio and video settings screen. (See Figure 18.)
Fig. 3: Teams Main Navigation
Screen shot from teams browser app showing main navigation

Once in Teams

Fig. 4: Selecting Audio in Teams
Comparing screen shots of Teams audio controls with and without a microphone available.
  1. Choosing Audio and Video Settings (See Figure 4.)
    1. If you have a microphone installed on your device you can activate it or deactivate it on this screen.
    2. If you have a camera installed on your device you can activate it or deactivate it on this screen.
    3. If you want to use your phone to dial in, make sure the audio option is disabled on this screen.
  2. Click Join Now.
  3. If you are dialing in
    1. Mute the speakers on your computer.
    2. Dial the phone number in the invitation. (See Figure 5.)
    3. Enter the meeting ID in the invitation when prompted. (See Figure 5.)
    4. You will be placed in a virtual lobby until the meeting organizer lets you in the meeting.
Fig. 5 Meeting call-in details
Screen shot showing meeting phone number, conference id number, and organizer management links
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Related Articles (3)

Creating a Teams Meeting
How to create a Teams meeting in Outlook and in Teams.
Getting Ready to Use Teams
Resources for learning about Teams and instructions for setting up and logging into the application.
Joining a Teams Meeting as an Organizer
Instructions for joining a Teams meeting as an organizer and managing attendees.